Full Job Description (PDF)
Start Date Immediately
Wage $20.00/hr to start
Hours Monday to Friday, 8:00 am – 4:30 pm (in office)
Job Type Permanent, Full-Time

The Position: T&T Seeds requires a capable and organized Office & Bookkeeping Administrator to join our team in a full-time, in-office role. This is a hybrid position that combines full-cycle bookkeeping with day-to-day office administration and HR support, making it ideal for someone who thrives on variety and takes pride in keeping things running smoothly behind the scenes.

You are detail-oriented, self-motivated, and comfortable shifting between deadline-driven financial work and the people-focused side of office operations. You handle confidential information with discretion, communicate clearly, and bring a proactive attitude to everything you do.

You embrace the use of today’s AI technology and are comfortable using it to drive productivity and excited to learn new tools.

Daily Bookkeeping Responsibilities
Post daily Shopify sales and payout transactions to QuickBooks Online (QBO)

• Enter expenses and bills as received; manage QBO Chart of Accounts
• Reconcile tax, gift certificates and store credit balances

Weekly

• Pay bills online via providers such as Telpay, Plooto and via e-transfer, cheque, and credit card
• Deposit cheques; write and mail refund cheques to customers
• Post and reconcile stock adjustments; update AP schedule and cash flow

Bi-weekly

• Process payroll (every second Monday)

Monthly

• Reconcile bank, line of credit, and credit card accounts
• Track loan payments; file GST and PST returns
• Produce financials for review and update forecasts as required

Annually

• Year-end close - working papers, journal entries, and liaison with external accountant
• Annual forecasting and planning with management

Office Administration Responsibilities

• Manage building alarm system, including code administration and scheduling
• Order and maintain office; supplies inventory and reorder as needed
• Keep office and common areas clean, organized, and “tour ready”
• Coordinate with vendors and service providers as needed
• Provide general administrative support to operations and management

HR Support Responsibilities

• Create and format job postings for open positions
• Post job listings on Indeed and other platforms as directed
• Screen applications and manage candidate communications
• Coordinate interview scheduling and pass qualified candidates to managers
• Maintain organized records of applicants and hiring activity
• Support onboarding logistics for new hires as needed

Requirements

• Minimum 2-3 years of bookkeeping experience
• Experience with QuickBooks Online (QBO) is required
• Canadian payroll processing experience
• Experience filing GST and PST returns
• Strong organizational skills with the ability to manage concurrent priorities
• Comfortable with Telpay, Plooto, e-transfer, and cheque payments (or willing to learn)
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Discreet and professional in handling confidential information
• Experience with job posting platforms (Indeed) is an asset
• Proficiency with AI tools is an asset (or willingness to learn)
• Must love dogs! (We are a proudly dog-friendly business and have two office dogs)

Please note: T&T Seeds is located at 7724 Roblin Blvd, Headingley, MB. Successful applicants must have access to personal transportation, as the location is not accessible by city transit.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Work Location: In person